ADDRESS CHANGE
ADDRESS CHANGE
OPERATION PROCESS
Travel agencies should apply to TÜRSAB with a petition 10 days before the change is made (10 days before the change is registered and announced in the Trade Registry). If the address to be moved is ready at this stage, and upon the travel agency's request, TÜRSAB will inspect the declared business address to determine whether it meets the qualifications stipulated in Article 17 of the Travel Agencies Regulation and whether personnel records are being kept.
If the declared business address matches the official address determined by the relevant local government and complies with relevant legislation, the travel agency is expected to complete the application file within the 10-day period, in accordance with the relevant articles of the Travel Agencies Regulation.
During the inspection: If the business address is not suitable for a travel agency, or if the address declared in the petition does not match official records, the applicant travel agency is informed of the situation and asked to resolve the non-compliance.
Application files that have been approved during the inspection and whose content has been completed as required for the address change are reviewed by our Association and sent to the Ministry of Culture and Tourism.
After conducting the final review of the file, the Ministry issues the business certificate for the new address and sends it to the affiliated Provincial Directorate of Culture and Tourism for collection by the applicant travel agency.
The applicant travel agency submits the old business certificate for the move and the payment receipt for the new business certificate fee to the affiliated Provincial Directorate of Culture and Tourism, receives the new business certificate(s), and the address change application process is completed.
PENALTY SANCTIONS
Article 10, paragraph (d) of Law No. 1618 on Travel Agencies and the Association of Travel Agencies mandates: "(*) Notify the Ministry of any address changes, including changes to branches, at least 10 (ten) days before any such change." Subparagraph (2) of paragraph (a) of Article 27 of the same Law mandates: "If a violation of one of Articles 7, 17, 19, or 21 of this Law, or one of Article 10, paragraphs (c), (ç), or (d), is detected, the penalty shall be an administrative fine. Therefore, an administrative fine determined by subparagraph (2) of paragraph (a) of Article 27 of Law No. 1618, depending on the current year, shall be imposed on a travel agency that fails to notify a change of address promptly."
(*) The first (1st) article of Article 21 of the Travel Agencies Regulation shall be applied. subparagraph; “The written notification made to TÜRSAB regarding the change applications shall be deemed to have been made to the Ministry.” and subparagraph 8; “In case the application petition is submitted directly to the Ministry, it shall be sent to TÜRSAB for evaluation.” The provisions are mandatory.
In this context;
An address change must be notified to TÜRSAB with a petition at least 10 days before the change is made!
WHAT MUST BE INCLUDED IN THE ADDRESS CHANGE APPLICATION FILE
1. Address Change Application Petition
2. Document Submission Petition
3. Audit Undertaking
4. Trade Registry Certification (Regarding the New Address)
5. Annex - 4 Declaration (Trade Registry Gazette Declaration of the move to the new address)
6. Travel Agency Information Update Form
7. Annex - 3 Declaration (Compulsory Personnel SGK Workplace Code Declaration)
8. Document related to any of the qualifications required of travel agency personnel as stipulated in Article 35 of the Travel Agencies Regulation
9. Documents demonstrating that the personnel whose documents are submitted are employed by the company, such as the SGK Service List of all employees within the company, or the personnel's employment status.
EXCEPTIONS AND ADDITIONAL DOCUMENTS
- If the new employee is new, the Social Security Institution Employment Declaration must be attached to the travel agency's application petition. Since the audit will be conducted before the address is registered and announced, an AUDIT UNDERTAKING must be attached to the travel agency's application petition.
- If another travel agency operates at the address the travel agency intends to relocate to, or has applied to operate, the SHARED OFFICE UNDERTAKING and a sketch showing the shared office address (Sketch Sample) must be attached to the petition.
- If the company that owns the travel agency meets the qualifications defined in Article 35 for a shareholder, board member, or director authorized to represent and bind, and has previously been declared to our Association as Mandatory Personnel, the documents defined in Articles 5, 6, and 7 are not required in the application file, provided that the identified individual's relationship is ongoing.
- If the company previously operated at our Association and if an employee identified as essential personnel in the registry continues to work, the personnel document specified in Article 6 above does not need to be submitted again, as it is stored in our Association's digital and physical environment! (See Personnel Change)
FREQUENTLY ASKED QUESTIONS
1. We've registered and announced the address change in the Trade Registry. What should we do now?
Complete the address change file content; otherwise, you may face administrative proceedings for operating without a business license!
2. What are the required business qualifications for the relocated address?
The address inspection requires the qualifications defined in Article 7 of Law No. 1618 and Article 17 of the relevant regulation.
3. What documents are required for personnel required to be employed by a travel agency?
According to legislation, a travel agency must employ at least one (1) employee who possesses one of the following documents. Documents:
- In the field of hotel management and tourism; A certified copy of the diploma proving completion of a vocational high school, associate's degree, or undergraduate degree, or a verifiable document obtained from e-Government, proving graduation.
- The original copy of the Information Office foreign language achievement certificate.
- The original or notarized copy of the document proving possession of the Ministry-issued guide certificate.
4. Can travel agency activities be transferred between company branches?
Travel agency operating license holders can transfer their operating licenses between branches of a company. However, since this transaction, which will be defined as an "address change" on the operating license, cannot be registered and announced in the Trade Registry, the change is subject to the decision of the company's authorized body. To avoid administrative fines imposed by the Ministry, an address change application to TÜRSAB must be submitted at least 10 days before the authorized body's decision.
5. Can more than one travel agency be located at the same address?
Travel agencies are defined by Article 17/1/e of the Travel Agencies Regulation. Suppose there is more than one travel agency in a building or on a floor listed as a single independent unit in the records. In that case, each travel agency may share the single address listed as such, provided that each agency has a clearly designated, sufficiently large area for its independent activities.
6. I have doubts about the address of the business I will be moving to. What should I do?
When applying for a change of address, obtaining a confirmation letter from the municipality regarding the address will be beneficial for the applicant's travel agency.